All participants at UKSTAR Conferences (and related events) including UKSTAR staff, exhibitor staff, volunteers, speakers and attending delegates are expected to abide by our anti-harassment policy, to ensure that all can enjoy a harassment-free conference.

Anti- Harassment Policy

Harassment includes verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion), sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate language and/or physical contact and unwelcome sexual attention. Participants asked to stop any harassing behaviour are expected to comply immediately.

Exhibitors in the Expo Hall, sponsor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

If a participant engages in harassing behaviour, the conference organisers may take any action they deem appropriate, including warning the offender and/or expulsion from the conference (with no refund).

At a UKSTAR Conferences event, you agree to:

  • Be Kind
  • Be Respectful
  • Be Considerate

These behaviours don’t belong at a UKSTAR Conferences event:

  • Verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion)
  • Being disruptive during talks or events, deliberate intimidation, stalking or following anyone.
  • Sexual harassment of any kind, including unwelcome sexual attention and inappropriate physical contact or sexual images in public spaces.
  • Invasion of privacy, harassing for photos or recordings of any kind.

Participants asked to stop any harassing behaviour are expected to comply immediately. We expect participants to follow these rules at all conference venues and conference-related social events.

Exhibitors in the Expo Hall, sponsor booths, or similar activities are also subject to the anti-harassment policy. In particular; exhibitors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.

Contact us to report an incident

If, while at a UKSTAR Conferences event, you have been involved in or have witnessed an incident that violates the Code of Conduct, please let one of our UKSTAR Conference Team know who will alert a senior member of UKSTAR or alternatively use our reporting form (below) to let key EuroSTAR Conference managers know of your concerns or specific incident. A UKSTAR staff member is always available at the Conference Registration Desk (where you picked up your conference badge at the start of the event). We ask that share as much information as possible to help us conduct a full investigation of the incident.

UKSTAR Conference commitment

UKSTAR Conferences will investigate all incidents reported at an event with discretion and confidentiality. If a participant engages in harassing behaviour, the conference organisers may take any action they deem appropriate, including warning the offender and/or expulsion from the conference (with no refund). Conference management will be able to help participants contact venue security or relevant local law enforcement, provide escorts if requested, and/or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance and want UKSTAR Conferences to always ensure a safe environment for everybody.

Reporting Behaviour to Us

If you are being harassed, if you notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. UKSTAR Conference staff can be identified as those dressed in black – they are also wearing head sets. A staff member is always available at the Conference Registration Desk (where you picked up your conference badge at the start of the event).

Conference management will be able to help participants contact venue security or relevant local law enforcement, provide escorts if requested, and/or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance and want UKSTAR and associated events to be a safe place for everybody.

Should you prefer to not to approach a staff member at our conference, you may also use the form below to alert our senior management to an incident.